As a small business creating and tracking invoices can be time-consuming and costly if you get it wrong. There are many invoicing software providers available that offer a variety of features which can include automated workflows, connecting to your bank account to monitor payments, accepting online payments and sending out payment reminders.
There is even free software available from many providers to get you started. Below we have explored what each of the leading invoicing software providers can offer.
The table below gives a quick price comparison of the top UK providers for invoicing software.
| Company | Free plan | Cheap monthly plan |
|---|---|---|
| Xero | No | £10 |
| Square | No | 2.5% per invoice |
| iZettle | No | 2.5% per invoice |
| FreshBooks | No | £11 |
| QuickBooks | No | £12 |
| Sage Cloud Accounting | No | £12 |
| Kashoo | No | $16.65 |
| Wave | Yes | Not stated |
| FreeAgent | No | £9.50 |
| Zoho Invoice | Yes | £6 |
| Clear Books | No | £10 |
| Pandle | Yes | £5 |
| Bokio | Yes | £10 |
| Zervant | Yes | £6 |
| Invoicely | Yes | $9.99 |
| InvoiceBerry | No | £10 |
| Easy Invoicing | No | £19.99 |
| Invoice2go | No | $59.99 |
* The facts and figures included here come from each company’s website and were accurate at the time of writing but may have since changed. Also, please keep in mind these may not be apples to apples comparisons as each provider offers different solutions. This guide should be used as a starting off point for more research on your part.
Below we profile each of the companies’ services and features in a bit more detail.
Note companies are ranked in no particular order and this no way indicates one solution is better than another.
Topics
1. Xero
Some of the features and benefits of Xero’s invoicing software.
- Offers easy to use software
- Online software that can be used from anywhere
- Customisable templates
- Automatic reminders
- Ability to check whether a customer has seen an invoice and paid it
- Offers online payment options
- Add pre-set inventory items
- Setup repeat invoices
- Robust online security
- Offers a free trial
Xero is an accountancy software provider who supports small businesses with their finances such as invoicing software as part of their accountancy package or standalone. They offer three invoicing plans – Starter, Standard and Premium.
Xero offers a variety of features including customisable templates that allow you to brand your invoices and amend them, setup time-saving measures like repeat invoices, create pre-set inventory items and replicate invoices. They also offer online payment options, automatic reminders, check whether customers have viewed and paid their invoices. Their software is secure and can be accessed from anywhere on any device so you can invoice on the go.
2. Square
Some of the features and benefits of Square’s invoicing software.
- Offers a combined payment tool app
- No monthly fees
- Professional invoices
- Produce detailed estimates
- Monitor payments
- Customisable templates
- Save card information for future purchases
- Track invoice statuses
- Set automatic payment reminders
- Set up recurring invoices
Square is a payment processing provider that also offers invoicing software to help businesses to manage their customer accounts. Their software is app-based and it allows you to send invoices, create estimates and monitor payments.
Square’s invoice software provides transparent pricing as it is free to set up and has no monthly fees or contract, they only charge for processing secure card payments. Their software enables you to customise your invoices, create detailed estimates, securely save customer card information to speed up future purchases, send automated payment reminders and set up recurring invoices. They also offer real-time reports that you can access from any device to track your financial position.
3. iZettle
Some of the features and benefits of iZettle’s invoicing software.
- Offers invoice payment solutions
- Easy to use
- Provides an app that can be used on the go
- Sends out invoices
- Track unpaid invoices
- Automated reminders
- Transparent pricing
- Offers analytics and reporting tools
- Access either through your laptop or mobile app
- Easy payment options for customers
iZettle is a payment solution provider who offers chip and pin card readers, point of sale equipment, payment software for mobile devices and invoicing software. They have designed their products to support small businesses and help them to grow and compete.
iZettle’s invoicing software can be used on a laptop or through an app on a mobile device to enable you to raise and send invoices from anywhere. Invoices can offer instant payment options through all of them having a payment link to pay by card. Their software allows you to create customised invoices that are sent out automatically for you and they will send out payment reminders.
4. FreshBooks
Some of the features and benefits of FreshBooks’ invoicing software.
- Provides invoicing software for small businesses
- Helps reduce the time you spend on invoicing and chasing payments
- Simple and professional invoices
- Allows you to offer a choice of payment methods
- Accept card payments
- Automate invoice reminders
- Secure payments
- Ability to request deposits
- Add tracked time and expenses to invoices easily
- Offer a free 30-day trial
FreshBooks is a cloud accountancy software provider that offers financial management software which includes invoicing software. They cater for small business owners and the self-employed with easy to use software which can help reduce the time spent creating and chasing invoices.
FreshBooks offers a free no-obligation trial for 30-days to sample their software. Their software helps you to create professional-looking invoices simply and to accept online card payments. They help you to automate some of your financial processes through automated reminders, apply late fees and securely charging your client’s credit card. It also supports businesses in capturing all tracked time and expenses on the invoices.
5. QuickBooks
Some of the features and benefits of QuickBooks invoicing software.
- Offers invoicing as part of their accountancy software
- Provides a range of plans
- All plans include unlimited invoicing
- Create professional invoices
- Monitor invoice payments
- Produce invoices quicker
- Allows you to convert estimates into invoices
- Offers flexible billing and invoicing in any currency
- Can be used on laptops, tablets and smartphones
- Offers a one-month free trial
QuickBooks is an accountancy software provider that offers software including invoicing which is simple and easy to use. Their plans cater for the self-employed and small businesses with differing levels of functionality. They offer a one-month free trial.
QuickBooks enables smaller businesses to create professional invoices faster and to monitor their payments more effectively. Their software can be used on laptops, tablets or smartphones so you can send invoices and monitor payments from anywhere. Their software also allows you to convert your estimates into invoices simply, provides flexible billing to add discounts or late fees, and offers multiple currencies.
6. Sage Cloud Accounting
Some of the features and benefits of Sage Cloud Accounting’s invoicing software.
- Offers a range of financial tools
- Reduce time spent on invoicing and payment chasing
- Automated billing
- Tracks invoices
- Invoice reminders
- Real-time information on your finances
- Access the software from anywhere on any device
- Offers complimentary tools to expand your financial package
- 24/7 online support
- Offers a free trial
Sage Cloud Accounting is part of the Sage family of software and it is a cloud-based tool to support small to medium-sized businesses with their accounting needs. Their software includes invoicing to reduce the time spent handling invoices and chasing payments. As they offer a variety of financial software, they can provide you with a range of supporting tools and software.
Sage Cloud Accounting’s invoicing software enables you to automate your billing processes, track your invoices easily and send out invoice reminders. You can access the software from anywhere on any device which means you can send invoices and track payments no matter where you are and access real-time information.
7. Kashoo
Some of the features and benefits of Kashoo’s invoicing software.
- Offers cloud accounting solutions
- Simple to use software
- Access the software from anywhere
- Improve your invoicing
- Faster and simpler invoicing
- Can link to payment options
- Allows you to run reports
- Offers a mobile app
- Provides unlimited help
- Designed for small businesses
Kashoo provides accountancy software solutions to small businesses. They offer a single plan designed to help businesses to automate their accounting processes and to reduce the time spent on these activities. They offer a free 14-day trial and their plans offer three months free.
Kashoo’s software allows you to produce professional-looking invoices easily and quickly and send them to your customers instantly and help speed up payments by adding payment options to your invoices. As it runs through a mobile app you can access your account from anywhere and produce invoices as well as monitor your accounts. They offer unlimited help by phone, in-app chat and email.
8. Wave
Some of the features and benefits of Wave’s invoicing software.
- Provides financial management software including invoicing
- Offers a free plan
- Allows businesses to save time
- Ability to customise it
- Create fast and professional invoices
- Set up recurring billing
- Automatic and manual billing
- Access it from anywhere with their free apps
- Option to enable Wave payments to accept online payments
- Can automatically sync with their free accounting software
Wave is an accountancy and financial processing software provider that offers a variety of businesses software including invoicing, receipt management, payment processing and general accountancy software. They offer their software for free and only charge when you use Wave payments to take customer payments online.
Wave’s invoicing software has been designed to make billing easier and faster by creating professional-looking invoices quickly from any device using their mobile apps for iOS and Android. They have enabled users to customise their account with the ability to set up recurring billing for regular customers and to allow you to choose and switch between automatic and manual billing.
9. FreeAgent
Some of the features and benefits of FreeAgent’s invoicing software.
- Simple invoicing software
- Designed for small businesses
- Utilise online payments
- Automated late payment and thank you messages
- Use the software from anywhere using their app
- Offers a range of templates
- Customised and professional invoices
- Review invoice status on their Timeline
- Set up recurring invoices
- Offers a 30-day free trial
FreeAgent specialises in accountancy software for small businesses to better manage their finances. They offer packages that are tailored to business types – Sole Trader, Partnership/LLP and Limited Company, and they provide a 30-day free trial.
FreeAgent’s invoicing functionality helps by sending invoices with ease as there is a variety of templates to customise to create professional invoices. Download their app so that you can manage and send invoices whilst away from your PC. Their software has an Invoice Timeline which gives you a quick overview of your invoice statuses. You can set up messages to automatically send late payment or thank you messages.
10. Zoho Invoice
Some of the features and benefits of Zoho Invoice’s invoicing software.
- Online invoicing software
- Offers a free plan
- Caters for small businesses
- Easy to create professional invoices
- Brand your invoices
- Quick and easy invoicing
- Automatically send payment reminders
- Set up recurring invoices
- Operates through a mobile app
- Integrates with a variety of software and apps
Zoho Invoice is part of Zoho’s range of business software tools. Zoho offers a variety of software including financial tools, remote working software, CRM, email software, sales and marketing tools. They offer four plans, one of which is a free plan which allows you to invoice up to five customers, the other plans offer different levels of invoices and users.
Zoho Invoice’s are easy and quick to use with their template tools that allow you to customise your invoices with your own details and branding. The software can be used for estimates and sales orders too. It has built-in automatisation for sending payment reminders and recurring invoices.
11. ClearBooks
Some of the features and benefits of Clear Books’ invoicing software.
- Easy to use invoicing software
- Create and send branded professional invoices
- Suitable for small businesses
- Send automatically by email or download as a pdf
- Automatic reminders and recurring invoices
- Choice of templates
- Automatically calculate totals and tax
- Files and organises your invoices
- Integrates with mobile apps for use on the go
- Offers a 30-day free trial
Clear Books specialises in offering business accountancy software that is easy to use and is designed for small businesses. Their software is designed to help manage invoicing, financial reporting and tracking purchases. They offer two pricing plans for small and large businesses which includes invoicing and they also offer a 30-day free trial.
Clear Books offers easy to use invoicing software that helps businesses to send branded and professional looking invoices which are quick to create and can be sent out automatically by email or downloaded as a pdf. Their invoices help you to reduce errors as they automatically calculate totals and tax as well as organise your invoices.
12. Pandle
Some of the features and benefits of Pandle’s invoicing software.
- Provides accounting software that allows you to produce invoices
- Offers a free plan
- Can be used for quotations
- Manual or automated invoice sending
- Bulk emailing
- Payment reminders
- Recurring invoices
- Allows you to better manage customers
- Manage invoices on the go through their mobile app
- Can opt to add Pandle Pay for online payments
Pandle has developed easy to use accountancy software for small businesses. They offer two plans one of which is a free plan and the paid plan is low cost offering broader accounting features.
Pandle’s software helps businesses to better manage their customers and finances with easy to use and set up invoices that can be customised to include your company’s branding. You can also use their software for quotes, send invoices manually or automate them and send bulk emails. They allow you to set up automatic payment reminders and recurring invoices. You can manage customers better with greater control and insight through setting credit limits and creating customer statements.
13. Bokio
Some of the features and benefits of Bokio’s invoicing software.
- Provides invoicing software to speed up your processes
- Offers a free plan
- Create, send, track and record all invoices
- Customise your invoices
- Automatically send invoices
- Record the payment through a bank account feed
- Invoice on the go with their mobile app
- Notifications for late payments
- Secure software with cloud-based backups
- Priority support on paid plans
Bokio specialises in developing financial software for small businesses and the self-employed. They offer bookkeeping and invoicing software as well as offering a range of add-on services. They offer two plans, one of which is free and the other offers 24-hour support and assistance in setting up your account.
Bokio’s invoicing software helps create, send, track and record all invoices and have a better handle on your finances. Their software allows you to create customised invoices sent out automatically or manually and it tracks payments through a bank account feed. Their software is secure and backed up on the cloud and they offer basic support in the free plan.
14. Zervant
Some of the features and benefits of Zervant’s invoicing software.
- Provides simple online invoicing software
- Offers a free plan
- Create professional invoices
- Pay online
- Quick invoicing
- Send invoices automatically or download as a pdf
- Create estimates
- Integrated mobile app
- A variety of Premium features
- Offers a 14-day free trial on their Premium account
Zervant is a specialist invoicing software provider catering for entrepreneurs with two pricing plans, one is free and the other is a Premium plan. The free plan includes creating invoices that can be sent via email or downloaded as a pdf, as well as allowing you to create estimates, download sales reports and it integrates with their mobile app.
Zervant’s Premium plan offers a variety of additional features including sending invoices by post or electronically and converting estimates into invoices. It also allows you to add more than one trading name and track time against jobs/clients. Other features are creating payment reminders, recurring invoices and producing payment schedules.
15. Invoicely
Some of the features and benefits of Invoicely’s invoicing software.
- Specialise in invoicing software provider
- Offers a free plan
- Unlimited invoices on the free plan
- Produce estimates
- Can accommodate up to 25 users
- Create branded and professional invoices
- Allows you to track time, expenses and mileage on paid plans
- Recurring statements
- Online payments
- Can be used for multiple businesses
Invoicely is a specialist invoicing software provider that is designed for small businesses. They offer our plans which include a free plan and the paid plans offer a greater number of users and features. The free plan offers unlimited invoices, branding on invoices and PayPal payments.
Invoicely’s paid invoicing software also allows you to manage your finances in one place with the additional functionality of tracking time, expenses and mileage to invoice more accurately. You can have up to 25 users and produce estimates that can be converted into invoices. You can produce reports, recurring statements, accept online payments and automate workflow.
16. InvoiceBerry
Some of the features and benefits of InvoiceBerry’s invoicing software.
- A specialist invoicing software provider
- Designed for small businesses
- Create and send invoices
- Track expenses
- Produce reports
- Manage clients
- Track payments
- Choice of templates with customisation
- Accept online payments
- Offers a free trial
InvoiceBerry is a specialist online invoicing software provider that caters for small businesses and freelancers. Their software has been designed to help send invoices and estimates and track your expenses to help you to better track your finances.
InvoiceBerry’s invoicing software is easy to use and helps you to automate your workflows through recurring invoices, automatically sending invoices and estimates by email, converting estimates into invoices in one click and sending late payment reminders. The software can help to manage clients better by being able to track their details and run reports. You can also accept online payments through a variety of methods including Stripe, PayPal, Square or WePay.
17. Easy Invoicing
Some of the features and benefits of Easy Invoicing’s invoicing software.
- Simple invoicing solutions
- Designed for home or small to medium businesses
- Works across devices
- Fast and reliable software
- Create, print or email invoices
- Produce estimates or quotes
- Easy to set up
- Professional invoices
- Flexible software
- No monthly or annual fees
Easy Invoicing specialises in easy to use invoicing software that is designed as one-off purchase with no monthly or annual fees. They periodically upgrade their software and currently offer two versions for download or on CD-ROM.
Easy Invoicing caters for home-based businesses as well as small to medium businesses with their easy to use software. Their software can work across devices on PCs, laptops or Windows tablets so it can be used outside the office. It allows you to create professional invoices or estimates quickly and email or print them. The software is flexible and supports both VAT registered and non-VAT registered businesses in the UK.
18. Invoice2go
Some of the features and benefits of Invoice2go’s invoicing software.
- Offers an all-in-one tool for small businesses
- Helps manage customer relationships
- Send invoices
- Accept payments
- Can improve cash flow by automating overdue invoice reminders
- Creates an online presence
- Invoice status tracking and business reporting
- Free bank transfers
- Card payment fees apply
- Offers a 30 day free trial
Invoice2go is a specialist invoice software provider that offers software that caters for small businesses and freelancers allowing them to focus on the work in hand knowing their invoices are sorted. They created their software to support smaller businesses as they understood that they needed better tools to improve their administration and cash flow. They support over 225,000 businesses in over 160 countries to process $24 billion in payments each year.
Invoice2go provides an all-in-one tool that allows businesses to send invoices and accept payments from their customers so that they can manage their cash flow and customer relationships better through increased visibility of invoice status.